A most crucial component of a successful plan – as well as employee satisfaction – is responsive, helpful member service. Our Member Service Representatives train extensively to ensure the highest quality support services in the industry. Representatives work one-to-one with members daily to help them understand their accounts and answer any questions. Further, they routinely coordinate calls among members, providers and carriers to sort out billing and payment questions.
Member Services Representatives can be reached via phone or email from 8:00 am. to 8 p.m. EST, Monday through Friday. Assistance is available in over 200 languages.
Our Client Service Department is the primary support contact for Choice Strategies’ valued clients and brokers. Each client is provided with a Client Service Team to ensure smooth plan functioning and quick problem resolution. Representatives also act as an informational resource for our clients. Client Services contributes to the overall success of Choice Strategies, maintaining and continuously improving our client relations to provide the highest level of service in our industry.
Regulations surrounding the health care industry are always changing. Choice Strategies' Compliance department collates and evaluates these regulations to provide you with accurate information on how changes will affect you as an employer, member or broker.
The Installation Department is responsible for reviewing and processing new client information, including the set-up of employer demographic information, plan designs and plan documents. Installation specialists work closely with our broker clients and sales team, developing the best possible methods for administering a wide variety of plan options to fit the needs of each individual employer.
The Eligibility Department is responsible for processing new employee enrollments as well as any changes to existing member accounts. For example, should there be a need to end an employee’s coverage or make changes regarding how he or she participates in the plan, an Eligibility Specialist would process the request. Each time an enrollment or change is processed, a confirmation is sent to the individual who originated the request as well as any necessary contacts designated for that employer. The Eligibility Department also identifies and implements enhancements to the enrollment process to improve the experience for our Brokers, Employers and their Employees.
The Renewal & Plan Maintenance Department is responsible for creating a seamless transition for each employer client from one plan year to the next.
In addition, Renewal Analysts maintain employer demographic and plan information should there be the need for any changes. If an employer desires to change his or her plan design, a Renewal Analyst would interface with our Client Service Team to develop the best alternatives possible and process the changes accordingly.
Choice Strategies’ POS Verification Department, also known as Account Services, is responsible for auditing member transactions made with the Choice Strategies Card to ensure that charges are eligible IRS expenses and allowed on the member’s plan. The department processes hundreds of transactions per day. For charges that require supporting documentation in order to ensure the charge is eligible, members will receive a letter requesting the appropriate supporting documentation for their charge.
The Claims Department is responsible for the processing of manual claims submitted by our members. Members who don’t have cards -- or those who may have previously incurred out-of-pocket expenses -- can submit a manual claim including documentation proving it is an eligible expense (Ex. Explanation of Benefits, or detailed statement). This can occur either through their online account or via e-mail, mail or fax. Our Claims Analysts use the documentation to determine if the expense is eligible within the member’s plan guidelines. If approved, the member is reimbursed via the method most convenient for them, either by direct deposit or check.
The Data Feed Department receives health carrier claim data and can either approve member’s card charges directly from the data feed or pay members directly from the data feed for payable medical expenses. With certain carriers, the Data Feed Department can even pay providers directly from a member’s account for eligible amounts owed.
Our Reception Department serves as the initial point of contact for Choice Strategies. Through directing phone calls from members, employers and brokers, as well as moving email, mail and fax to the appropriate Departments for processing, Reception serves as an integral part in keeping operations at Choice Strategies running smoothly.